Office Administrator

An exciting opportunity has arisen for a dependable and proactive Office Administrator to join a US-headquartered sourcing company with a rapidly expanding presence in Hồ Chí Minh. This role is perfect for someone who thrives in a supportive, international environment and enjoys balancing administrative responsibilities with logistics coordination.

• Join a growing international team that values collaboration, dependability, and open communication, offering you the chance to work alongside colleagues from diverse backgrounds.
• Benefit from a supportive work environment that encourages learning, knowledge sharing, and professional development through hands-on experience in both office administration and logistics.
• Enjoy flexible working opportunities and exposure to global business operations, providing you with valuable insights into sourcing, supply chain management, and cross-functional teamwork.

What you'll do:

As an Office Administrator based in Hồ Chí Minh, you will be at the heart of daily operations—ensuring everything runs smoothly behind the scenes. Your role will involve not only keeping the workspace tidy and well-supplied but also acting as a key point of contact for vendors, service providers, and logistics partners. You will coordinate schedules for meetings or travel arrangements while supporting HR and Finance teams with essential administrative duties. A significant aspect of your responsibilities includes managing the movement of goods and product samples: preparing documentation, liaising with couriers, maintaining inventory records, assisting with packaging tasks for the sourcing team, and resolving any delivery challenges that arise. Your ability to multitask efficiently in a fast-paced setting will help keep both people and products moving seamlessly throughout the organisation.

• Maintain an organised, clean, and efficient office environment by overseeing supplies, equipment, and vendor relationships to ensure seamless day-to-day operations.
• Manage procurement processes by liaising with suppliers for office needs and coordinating maintenance requests with building management or service providers as required.
• Assist with scheduling meetings, setting up conference rooms, arranging travel itineraries, and supporting internal team events to foster a pleasant workplace atmosphere.
• Provide essential administrative support to HR and Finance teams by handling filing systems, documentation processes, and regular reporting tasks.
• Coordinate incoming and outgoing shipments of goods and product samples by communicating effectively with logistics partners and couriers to guarantee timely deliveries.
• Prepare accurate delivery-related documents such as packing lists and tracking logs while maintaining meticulous records of inventory stored on-site.
• Support product development and sourcing teams by assisting with packaging, labelling, dispatching samples, and ensuring all items are properly tracked throughout the process.
• Troubleshoot any delivery issues promptly by collaborating with relevant departments to resolve problems efficiently and maintain workflow continuity.
• Facilitate clear communication between local teams and US-based colleagues by utilising basic English skills when necessary for cross-border coordination.

What you bring:

To excel as an Office Administrator in this vibrant international setting, your proven experience in handling diverse administrative functions will be invaluable. You bring not only technical know-how from previous roles but also interpersonal strengths that make you approachable and reliable within a team context. Your capacity for careful planning ensures that office resources are always available when needed; meanwhile, your familiarity with logistics processes allows you to coordinate shipments smoothly from start to finish. By leveraging your proficiency in standard software tools alongside your willingness to learn new systems or procedures quickly, you will become an indispensable member of the team—helping bridge gaps between departments while contributing positively to overall business success.

• A college diploma or higher qualification—preferably in Business Administration, Logistics, or related fields—demonstrates your foundational knowledge for this multifaceted role.
• Between one to three years of practical experience in office administration equips you with the skills needed to handle daily operational demands confidently.
• Previous exposure to logistics or delivery coordination is considered a strong advantage as it enables you to manage sample flows more effectively.
• Exceptional organisational abilities allow you to juggle multiple priorities while maintaining accuracy in documentation and record-keeping.
• A detail-oriented mindset ensures that nothing slips through the cracks when managing inventories or preparing shipment paperwork.
• Excellent communication skills foster positive relationships within your team as well as with external partners such as vendors or couriers.
• A collaborative attitude helps you contribute positively to group projects while supporting colleagues across different departments whenever needed.
• Proficiency in Microsoft Office applications—including Word, Excel, and Outlook—enables you to complete administrative tasks efficiently using digital tools.
• Basic English communication skills are beneficial for interacting with US-based teams or international stakeholders when required.

What sets this company apart:

This organisation stands out due to its unique blend of international reach combined with local expertise. Employees benefit from working within a multicultural environment where knowledge sharing is encouraged at every level. The company’s commitment to professional growth means there are ample opportunities for training as well as hands-on learning experiences across various aspects of sourcing and supply chain management. Flexible working opportunities further enhance work-life balance while fostering an inclusive culture built on mutual respect and support. By joining this team, you will gain exposure not only to global business practices but also develop meaningful connections that can propel your career forward within an ever-evolving industry landscape.

What's next:

If you are ready to take on a rewarding role where your organisational talents make a real difference every day, this is your chance!

Apply today by clicking on the link provided—your next career step awaits!

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.