Production Planning Specialist

Production Planning Specialist Salary: Competitive and based on experience Location: Ho Chi Minh Keywords: collaborate, support, optimise, coach, communicate, improve, analyse, guide, plan, manage

A leading global sourcing organisation is seeking a Production Planning Specialist to join their Vietnam office in Ho Chi Minh. This role offers you the opportunity to work closely with international teams, supporting production planning and capacity improvement across vendor factories in Vietnam and Southeast Asia. You will play a pivotal part in ensuring on-time delivery for key programmes, optimising inventory performance, and driving manufacturing process improvements. The organisation values flexibility, knowledge sharing, and professional development, providing a supportive environment where your expertise in industrial engineering and supply chain optimisation will be highly appreciated. If you are passionate about collaborating with diverse teams, coaching vendors, and making a tangible impact on production efficiency, this position promises both challenge and reward.

• Work directly with regional sourcing teams to support production planning and risk management for timely programme launches both in-store and online.
• Coach vendor factories to optimise inventory performance using advanced tools, while identifying opportunities for manufacturing process improvement and supply chain optimisation.
• Enjoy a collaborative workplace that encourages professional growth, knowledge sharing, and flexible working arrangements within an international network of experts.

What you'll do:

As a Production Planning Specialist based in Ho Chi Minh, you will be immersed in a dynamic environment where your day-to-day activities revolve around supporting international sourcing teams. Your primary focus will be on managing projects systematically, prioritising tasks that contribute to seamless production planning across multiple vendors. You will engage regularly with both internal teams and external partners, fostering communication that builds knowledge and trust. Early involvement in high-risk programmes will allow you to mitigate capacity risks efficiently, ensuring successful launches of key products. By leveraging advanced tools, you will help vendors optimise their planning processes for timely deliveries. Your analytical skills will be put to use as you identify operational gaps, validate improvement plans, and support initiatives that enhance both production and warehouse capacities. Coaching vendors on efficiency improvements will be central to your role, as well as evaluating lead-time processes to streamline shipments. Success in this position requires a commitment to collaboration, continuous improvement, and proactive problem-solving.

• Systematically manage multiple projects through effective processes, maintaining consistency and prioritising daily tasks to ensure smooth operations across all vendor factories.
• Proactively conduct regular communications with sourcing teams and educate vendors to build robust production planning knowledge throughout the supply chain.
• Take initiative by getting involved early in high-risk programmes, professionally managing capacity risks with flawless execution to secure successful launches.
• Help vendors leverage specialised tools to optimise production planning and guarantee on-time delivery for both the organisation and vendor factories.
• Identify improvement opportunities within vendor operations and guide sourcing teams to drive related projects that enhance overall capacity.
• Conduct thorough demand versus factory capacity gap analyses alongside sourcing teams to pinpoint areas for improvement and implement actionable solutions.
• Validate the progress of vendor improvement plans by communicating effectively with sourcing teams and ensuring alignment on objectives.
• Support production and warehouse capacity improvement initiatives by facilitating collaboration between internal stakeholders and external partners.
• Align with sourcing teams to coach selected vendor factories on production efficiency improvements aimed at reducing manufacturing costs without compromising quality.
• Evaluate vendor partners' purchase order lead-time processes, executing targeted improvements to reduce shipment lead times while maintaining reliable performance.

What you bring:

The ideal Production Planning Specialist brings a solid foundation in mechanical or industrial engineering along with practical experience gained from factory operations or similar environments. Your technical expertise enables you to understand complex manufacturing processes while your analytical mindset supports effective cost analysis and process optimisation. You possess broad industry knowledge spanning product development, sourcing strategies, quality management systems such as ISO 9001, and logistics operations. Your interpersonal skills facilitate clear communication across multicultural teams—both locally in Vietnam and internationally with colleagues based in Shanghai. Dependability is one of your strengths; you can manage projects independently yet thrive when collaborating within a networked team structure. Project management proficiency allows you to juggle priorities efficiently while your problem-solving approach ensures challenges are addressed promptly. Familiarity with statistical tools like Excel or Access empowers you to perform insightful analyses that inform decision-making. If you have additional language skills (Chinese oral communication), experience with LEAN/Kaizen methodologies or quality assurance practices, these will further enhance your suitability for the role.

• Bachelor's degree in Mechanical Engineering, Industrial Engineering or a related major is required for this role.
• At least three years of relevant experience in industrial engineering or factory operations is essential for success.
• Comprehensive knowledge of manufacturing processes, raw materials, and product cost analysis is expected from the ideal candidate.
• Broad understanding of product development, sourcing strategies, quality management systems, and logistics-related processes is highly valued.
• Effective communication skills are necessary for collaborating with both local (Vietnam) and international (Shanghai) teams.
• Demonstrated ability to work dependably both independently and as part of a team is crucial for managing multiple projects simultaneously.
• Strong project management skills combined with proven problem-solving abilities are important attributes for this position.
• Competency in statistical analysis using Excel or Access is required for basic quantitative assessments within the role.
• Oral communication skills in Chinese are preferred; written communication skills in English are mandatory for reporting purposes.
• Experience with LEAN or Kaizen methodologies as well as quality assurance knowledge (ISO 9001) are considered advantageous.

What sets this company apart:

This global sourcing organisation stands out for its commitment to fostering an inclusive workplace where collaboration is at the heart of every project. Employees benefit from access to international networks that encourage knowledge sharing across borders—connecting professionals from Vietnam to Shanghai and beyond. The company places strong emphasis on professional development through ongoing training opportunities designed to expand your skillset within production planning and supply chain optimisation. Flexible working arrangements are supported wherever possible so you can balance personal commitments alongside career ambitions. The leadership team is known for being supportive; they nurture talent by providing guidance rather than imposing rigid hierarchies. With a focus on continuous improvement—both operationally and culturally—the organisation creates an environment where your contributions are recognised and valued. Joining this team means becoming part of a community dedicated not only to business success but also personal growth within an ever-evolving industry landscape.

What's next:

If you are ready to make a meaningful impact on production planning while advancing your career within an international network of experts, this opportunity awaits your application!

Apply today by clicking on the link provided—take the next step towards joining a collaborative team committed to excellence.

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.